Privacy Policy

Privacy Policy

Effective Date: January 2025

At First Academy Montessori Schools, we are committed to safeguarding the privacy and confidentiality of our students and families. This Privacy Policy explains how we collect, use, and protect your personal information in accordance with applicable privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

1. Collection of Personal Information

We collect personal information when you enroll your child at First Academy Montessori Schools, including but not limited to:

  • Personal Identification Information (e.g., parent/guardian and child’s name, contact details, date of birth)
  • Educational Information (e.g., academic records, progress reports, special learning needs)
  • Health and Safety Information (e.g., medical history, allergies, emergency contacts, immunization records)
  • Demographic Information (e.g., address, family structure, authorized pickup persons)
  • Payment Information (e.g., tuition payments, billing records, financial aid applications)

This information is collected directly from you or through authorized interactions with healthcare providers or legal representatives when appropriate.

2. Use of Personal Information

We use the collected personal information for the following purposes:

  • Providing quality Montessori education and childcare services
  • Ensuring student safety, health, and well-being
  • Communicating with parents/guardians regarding their child’s progress, school activities, and policies
  • Complying with legal and regulatory requirements
  • Keeping educational and medical records accurate and up to date
  • Processing tuition payments and managing financial accounts
  • Enhancing our educational programs and school operations

3. Confidentiality and Security

At First Academy Montessori Schools, confidentiality is fundamental to the trust between our school and families. All personal information is treated as confidential and is protected in compliance with PIPEDA. Our staff and educators are trained to maintain privacy standards.

We implement reasonable security measures to protect personal information from unauthorized access, disclosure, alteration, and destruction. This includes physical, technical, and administrative safeguards.

4. Sharing of Personal Information

Your personal information may be shared under the following circumstances:

  • With Your Consent: We may share information with third-party educational specialists, healthcare providers, or other professionals involved in your child’s development, but only with your written consent.
  • Legal and Regulatory Obligations: We may be required to disclose information without consent to comply with legal requirements, such as child welfare regulations or court orders.
  • Government and Educational Authorities: We may provide necessary information to the Ministry of Education or other governing bodies as required for regulatory compliance.

We will never sell, rent, or lease your personal information to third parties.

5. Retention of Personal Information

We retain student records for the period required by law or educational guidelines. Typically, student records are kept for a minimum of five years after the child leaves First Academy Montessori Schools. If you have any questions about our retention policies, please contact us.

6. Your Rights and Access to Information

As a parent or guardian, you have the right to:

  • Access your child’s personal information
  • Request corrections to records
  • Withdraw consent to the collection or sharing of information (with certain legal limitations)
  • Request that information be deleted, subject to applicable laws and educational obligations
7. Cookies and Website Tracking

Our website may collect information through cookies or other tracking technologies to improve user experience. This may include data such as IP addresses, browser types, and pages visited. We do not collect personal student information through our website unless explicitly provided by you (e.g., through contact forms).

You can manage your cookie preferences through your browser settings.

8. Updates to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with the revised effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your privacy.

9. Contact Us

For any questions regarding this Privacy Policy, please contact:

First Academy Montessori Schools
Email: Info@FirstAcademy.ca
Phone: 905-479-6904
131 John Button Blvd, Markham, ON L3R 9C2

We are committed to protecting your privacy and ensuring a safe and secure learning environment for all students at First Academy Montessori Schools.

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